1. The administration function ensures that the business establishes systems and procedures that allow its activities to operate as smoothly as possible.
2. The administration function also has an important role to play in ensuring that systems are in place which promotes effective and efficient communications throughout the business. Towards this end, the administration function can take the lead in establishing a communications strategy and monitoring its implementation. This will allow the administration function to ensure that systems are in place which support the needs of the other functional areas including:
· secretarial and administrative support
· production of management reports and other business communications
· arranging meetings including the distribution of agenda and minutes
· producing staff newsletters and other methods of communications which provide general information for staff.
3. The administration function should also ensure that systems and procedures are controlled and monitored in order to meet the changing needs of the organisation. As such, the function will be responsible for such areas as telecommunications, information technology, security and transport.
4. The administration function has an important role to play in ensuring that management information systems generate up-to-date and reliable information for managers. It will therefore be involved in drawing-up plans for the introduction, development and replacement of computer hardware and associated software packages.
5. The administration function will also ensure that the business has systems in place to meet its statutory duties and responsibilities including Health and Safety, the production of the Annual Report and any information that may be required by the government including the tax authorities.